The All-Ukrainian Charitable Organization “CONVICTUS UKRAINE” (hereinafter referred to as the “Organizer”) announces a competitive bidding process (tender) for services related to the organization and conduct of 4 (four) practical training sessions on the risks of explosive ordnance (EORE) and conflict preparedness and protection (CPP) for healthcare workers in November–December 2026
The All-Ukrainian Charitable Organization “CONVICTUS UKRAINE” is a nongovernmental organization that has been operating in Ukraine since 2006 and is part of the international Convictus network, which operates in Sweden, Estonia, and Ukraine.
The organization has over 18 years of experience implementing programs in the fields of public health, humanitarian aid, and social support in collaboration with government agencies and national and international partners.
Source of funding for the procurement
The tender is being conducted as part of the “Mobile SRH Teams” project (hereinafter referred to as the “Project”), in accordance with the Agreement with the implementing partner concluded on July 3, 2025, between the Organizer and UNFPA, the United Nations Population Fund in Ukraine (hereinafter referred to as the “Donor” or “UNFPA”), regarding the implementation of UNFPA-funded work plans under the UNFPA Cooperation Program with Ukraine for 2025–2029 dated July 3, 2025.
Service Period: November–December 2026
Training Title: course/training/educational event on explosive ordnance risks (EORE) and conflict preparedness and protection (CPP).
Venue: at partner healthcare facilities and/or the service provider’s (Contractor’s) premises, or at premises rented by the Organizer.
Regions:
Eastern Region—approximately Kharkiv, Poltava, and Odesa Oblasts, as well as other oblasts in eastern Ukraine (subject to change during the course of the project)
Western Region—approximately Lviv, Zakarpattia, Chernivtsi, and Ivano-Frankivsk Oblasts, as well as other oblasts in the western part of Ukraine (subject to change during the course of the project).
Payment Procedure: Payments are made via non-cash transfer. The basic payment terms provide for 100% payment upon completion after the service has been rendered, based on properly executed source documents.
Pricing and VAT
A Participant may submit a price proposal either inclusive of VAT or exclusive of VAT, depending on their tax status. The proposal must clearly state whether the proposed price includes VAT.
Qualification Requirements for the Participant
The Participant must meet the following qualification requirements:
1. Right to conduct business activities. State registration of a legal entity or individual entrepreneur in accordance with Ukrainian law, as confirmed by an extract/statement from the Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Organizations.
2. Experience in providing similar services: Proven experience in organizing and conducting training sessions on the risks of explosive objects (EORE) and conflict preparedness and protection (CPP) for at least 2 (two) years (as evidenced by relevant contracts, certificates of completion, or letters of recommendation).
3. Capacity to fulfill the contract and logistical resources: Organizational capacity and the necessary equipment to conduct training at 4 healthcare facilities (2 in the Western region and 2 in the Eastern region), including training manikins, simulators, and consumables, as confirmed by a certificate in any format.
4. Qualified personnel/instructors: Engagement of certified EORE and CPP instructors who hold valid international or national certificates, as confirmed by copies of certificates and resumes (it is mandatory to provide information on all trainers who will be providing services).
5. Absence of a conflict of interest between the participant and representatives of the Organization.
6. Electronic document management. The Participant’s willingness to use electronic document management, specifically through the VCHASNO service or an equivalent service that complies with the requirements of Ukrainian law.
Technical requirements for the subject of procurement
1. Subject of the procurement: Services for organizing and conducting practical training sessions on the risks of explosive ordnance (EORE / Explosive Ordnance Risk Education) and training sessions on conflict preparedness and protection (CPP / Conflict Preparedness and Protection), with the issuance of corresponding certificates to participants in the events (training sessions).
2. Capacity to fulfill the scope: The supplier must have the organizational and resource capacity to respond flexibly to the Organizer’s needs and ensure the delivery of a series of training sessions to cover the proposed scope by December 31, 2026.
3. Format, duration, and number of participants: Training sessions are conducted in a one-day format (as agreed upon with the Organizer). A one-day training group consists of 15 to 20 participants. The duration of each training session is at least 6 hours.
4. Event support and logistical support: The Contractor shall provide full educational and methodological support for the training sessions, including the development/adaptation of the training program in accordance with EORE and CPP standards, the provision of professional equipment, the engagement of certified instructors, and the issuance of corresponding certificates of completion.
5. Venue and Requirements for Conducting Events: Training sessions are conducted both in an off-site format (with trainers traveling directly to healthcare facilities designated by the Organizer or to other locations/regions specified by the Organizer) and at the Contractor’s own facilities (specifically, in Kyiv) or at premises rented by the Organizer. The locations must be properly equipped, ensure an adequate level of safety (availability of shelter), and provide comfortable conditions for participants
Proposal Contents
The Participant’s proposal shall be submitted electronically and must include the following documents:
List of documents to be submitted by the Participant as part of the proposal:
1. Price/Commercial Proposal:
● Prepared in the form of Appendix 1 to this Announcement (Technical Specifications).
● Completed Appendix 2 to this Announcement.
The appendices must be signed (PDFs with an electronic digital signature or signed scanned copies)
2. Documents confirming compliance with the qualification requirements:
● Documents confirming the Participant’s state registration (extract/statement from the Unified State Register).
● Documents confirming at least 2 years of experience in providing similar services (conducting training sessions) (copies of similar contracts, service completion certificates, or letters of recommendation).
● A statement in any format confirming the availability of material and technical resources (training equipment, mannequins, simulators) and the organizational capacity to fulfill the contract.
● Copies of valid EORE and CPP instructor certificates and their resumes.
3. Confirmation of the signatory’s authority. Documents confirming the individual’s authority to sign the bid proposal (an order appointing the head or a power of attorney—for legal entities).
4. Declaration of No Conflict of Interest. A declaration of no conflict of interest, completed and signed by an authorized representative of the Participant, in the form set forth in Appendix 3 to this Announcement.
5. Other documents (at the Participant’s discretion). Letters of recommendation, presentation materials, or other documents that the Participant deems appropriate to submit for a better understanding of its proposal (optional).
Evaluation Criteria
Tender proposals that meet all the requirements of this Announcement are subject to evaluation. The Organizer reserves the right to request clarifications that do not alter the substance of the submitted proposal.
Tender proposals will be evaluated based on the following criteria:
1. Compliance with Qualification Requirements — the Participant’s compliance with the qualification requirements specified in this Announcement — complies / does not comply.
2. Compliance with technical requirements — compliance of the service, qualifications of trainers, compliance of the program, logistics, and other factors — compliant / non-compliant. – 70 points
3. Economic advantage of the proposal — the total cost of the proposed service is evaluated.
Preference is given to the most economically advantageous proposal among those that fully meet the qualification and technical requirements of this Announcement — 20 points
4. Payment Terms — the Participant’s proposed payment terms are evaluated for compliance with the basic terms specified in this Announcement. 100% payment upon completion. — 10 points
When determining the most economically advantageous proposal, the Organizer takes into account not only the cost of the service but also other qualification and technical requirements specified in the Announcement.
Anti-Corruption and General Terms
The participation of related parties or collusion among participants is prohibited.
The Organizer reserves the right to accept or reject any proposal in accordance with the terms of this Announcement, the principles of fair competition, transparency, and value for money, as well as the Organization’s internal policies and procedures.
Questions and Inquiries
All questions, inquiries, and requests regarding the terms for evaluating price proposals must be submitted exclusively in writing by sending an email to: zakupivli@convictus.org.ua. To ensure equal access to information for all potential participants, the Organizer does not provide clarifications verbally or through other communication channels. Responses to questions will be provided in writing.
Compliance with the Organizer’s Policies
By submitting a proposal, the Participant confirms its agreement that, if selected as the winner of the procurement, it will be obligated to comply with the Organizer’s internal policies and procedures. In particular, this includes policies on ethics and integrity, corruption prevention, conflicts of interest, as well as policies on the prevention of sexual exploitation and abuse (PSEA) and child protection.
The detailed provisions of the relevant policies and the Supplier’s specific obligations are set forth in the contract, which is concluded with the winner of the competitive bidding (tender).
Right to Cancel the Tender
The Organizer reserves the right to cancel or annul the results of the tender, in whole or in part, at any stage of the process in the event of changes in requirements, funding conditions, force majeure, or other valid reasons.
In such a case, the Organizer shall not be liable for any expenses incurred by the Participants in connection with the preparation and submission of proposals, provided that the principles of transparency and good faith are observed.
Deadline for Submission of Proposals
November 3, 2026, by 6:00 p.m. Kyiv time
Proposals must be submitted electronically (PDF/scan) to the following address:
📧 zakupivli@convictus.org.ua
Email subject line: “Tender_EORE_CPP_UNFPA_[Participant Name]”