The All-Ukrainian Charitable Organization “CONVICTUS UKRAINE” (hereinafter referred to as the “Organizer”) announces a competitive bidding process (evaluation of price proposals) for the procurement of IFAK Individual Kit extended first-aid kits (with a tourniquet).
The All-Ukrainian Charitable Organization “CONVICTUS UKRAINE” is a nongovernmental organization that has been operating in Ukraine since 2006 and is part of the international Convictus network, which operates in Sweden, Estonia, and Ukraine.
The organization has over 18 years of experience implementing programs in the fields of public health, humanitarian aid, and social support in collaboration with government agencies, as well as national and international partners.
Source of funding for the procurement
The tender is being conducted as part of the “Mobile SRH Teams” project (hereinafter referred to as the “Project”), in accordance with the Agreement with the implementing partner concluded on July 3, 2025, between the Organizer and UNFPA, the United Nations Population Fund in Ukraine (hereinafter referred to as the “Donor” or “UNFPA”), regarding the implementation of work plans funded by UNFPA under the UNFPA Cooperation Program with Ukraine for 2025–2029 dated July 3, 2025.
Name of the procurement item and quantity: IFAK Individual First Aid Kits (expanded, with a tourniquet) – 65 units
Payment terms: The procurement will be a one-time transaction. Payments will be made by bank transfer. The basic payment terms provide for 100% payment upon delivery after the goods have been delivered, based on duly executed supporting documents.
Delivery Terms and Conditions
Delivery of the goods will take place from the date the contract is signed through January 1, 2026 (however, the date may be changed by agreement with the winning bidder) to locations specified by the Organizer (approximately – Vinnytsia, Volyn, Zhytomyr, Zakarpattia, Ivano-Frankivsk, Kyiv, Lviv, Rivne, Ternopil, Kirovohrad, Khmelnytskyi, and Chernivtsi regions). Specific addresses, the number of first-aid kits for each location, and delivery dates within the specified period shall be agreed upon by the parties at the time the contract is signed.
Pricing and VAT
A Participant may submit a price proposal either including or excluding VAT, depending on its tax status. The proposal must clearly state whether the proposed price includes VAT.
Qualification Requirements for the Participant
The Participant must meet the following qualification requirements:
1. Right to conduct business activities. State registration of a legal entity or individual entrepreneur in accordance with Ukrainian law, as confirmed by an extract/statement from the Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Organizations.
2. Possession of the relevant KVED codes, which allow for activities related to the subject of the procurement.
3. Experience in providing similar services: Experience in supplying individual first aid kits (IFAKs), first aid kits, or similar goods, as confirmed by a letter in any format specifying information about the subject matter and period of such supplies. If desired, the Participant may provide additional documents confirming supply experience, provided that the requirements regarding the protection of personal data and confidential information are met.
4. Ability to perform the contract: Possession of the material and technical resources and organizational capacity to ensure the supply of first-aid kits with the appropriate configuration, accompanied by the necessary documentation for medical devices (declarations of conformity, quality certificates, conclusions/documents regarding product safety and origin, as well as other documents required by Ukrainian law for the relevant category of goods, etc.) in the required quantities and within the established timeframes.
5. Compliance of the goods with technical requirements and the specified contents. The Participant must ensure the supply of first-aid kits whose contents comply with the Customer’s technical specifications, in particular regarding the list, quantity, and characteristics of the contents, the presence of a certified tourniquet, packaging, labeling, expiration dates of medical devices, and the integrity of the kit. If an equivalent product is proposed, the Participant must provide documents or materials confirming its compliance with the established technical specifications.
6. Absence of a conflict of interest between the Participant and representatives of the Organization (sign Appendix 3 to the Announcement).
7. Electronic document management. The Participant’s readiness to use electronic document management, specifically through the VCHASNO service or an equivalent service that complies with the requirements of Ukrainian law.
Technical Requirements for the Subject of Procurement
1. Subject of the procurement: IFAK Individual Kit (expanded, with tourniquet) – 65 units
2. Requirements for the contents of the product:
Each first aid kit must contain the following components:
Product name Technical specifications / contents of the first aid kit Quantity
IFAK Individual First Aid Kits (Expanded Version) (with tourniquet) 1. Hemostatic tourniquet: The tourniquet must be included in the list of tourniquets recommended by the Committee on Tactical Combat Casualty Care (CoTCCC) as of the date of submission of the bid. The bidder must specify the manufacturer, brand, and model of the proposed tourniquet. Copies, replicas, or products for which the manufacturer cannot be verified or for which the specific model’s compliance with CoTCCC recommendations cannot be confirmed are not permitted. 1 pc
2. Hemostatic bandage (blood-stopping) – 1 piece. 3. Occlusive dressing – 1 piece. 4. Pressure bandage – 1 piece. 5. Tactical scissors – 1 piece. 6. Tamponade bandage – 1 piece. 7. Rescue blanket (thermal blanket, 200×160 cm) – 1 piece. 8. Nasopharyngeal airway (16 cm) – 1 piece. 9. Nitrile gloves, size M (pair), blue. 10. Marker – 1 piece (black, water-resistant) 11. Protective eye patch (7.3 x 6 cm) – 1 piece12. Pouch with Velcro and a cover for a tourniquet – 1 piece13. First aid manual.Equivalent or better technical specifications are acceptable.
3. Capacity to fulfill order volumes: The supplier is capable of ensuring the delivery of Individual First Aid Kits (IFAKs) with the appropriate configuration in the required quantity and within the established deadlines.
4. Certification Requirements. First aid kits and the medical devices they contain must comply with the requirements of current Ukrainian legislation and be accompanied by the appropriate documentation confirming the quality, safety, and origin of the products, including declarations of conformity, quality certificates, or other documents required for the relevant category of goods. Upon request by the Organization, the Participant must provide copies of such documents for the proposed products.
5. Requirements for Product Quality and Conformity. The products must correspond to the specified contents. All components of the first-aid kit must be new, unused, and undamaged.
6. Logistics and Delivery. The Supplier must arrange for the delivery of first-aid kits to the Customer’s locations within Ukraine. Specific addresses and delivery quantities are determined by the Customer during the order placement stage.
7. Product Labeling and Origin. Products included in the first-aid kit must be labeled in the official language in accordance with the requirements of current Ukrainian legislation. The goods must not be manufactured, originate from, or be supplied from the territory of the aggressor state (the Russian Federation) and/or the Republic of Belarus, nor may they contain components of such origin, unless otherwise expressly permitted by Ukrainian law.
Contents of the Proposal
The Participant’s proposal shall be submitted electronically and must include the following documents:
List of documents to be submitted by the Participant as part of the proposal:
1. Price/commercial proposal: Prepared in the form of Appendix 1 to this Announcement.
2. Completed Appendix 2 to this Announcement.
Appendices must be signed (PDFs with an electronic digital signature or signed scanned copies)
3. Documents confirming compliance with qualification requirements:
● Documents confirming the Participant’s state registration (extract/statement from the Unified State Register).
● Documents confirming experience in supplying similar goods—a certificate in any format specifying information about the subject matter and period of similar supplies.
● Documents confirming the certification and quality of the goods. The Participant must provide documents that identify the manufacturer and confirm the lawful placing on the market, quality, and compliance of the proposed goods with established requirements. For medical devices included in the first-aid kit, a declaration of conformity with the requirements of the relevant technical regulation and/or other documents regarding product conformity as required by law must be provided. The documents or accompanying information must allow for the identification of the proposed goods and their manufacturer (required).
4. Confirmation of the signatory’s authority. Documents confirming the individual’s authority to sign the bid proposal (an appointment order for the head of the organization or a power of attorney—for legal entities).
5. Declaration of No Conflict of Interest. A declaration of no conflict of interest, completed and signed by an authorized representative of the Participant, in the form set forth in Appendix 3 to this Announcement.
6. Other documents (at the Participant’s discretion). Letters of recommendation, presentation materials, or other documents that the Participant deems appropriate to submit for a better understanding of its proposal (optional).
Evaluation Criteria
Proposals that meet all the requirements of this Announcement are subject to evaluation. The Organizer has the right to request clarifications that do not alter the substance of the submitted proposal.
Price proposals are evaluated according to the following criteria:
1. Compliance with Qualification Requirements — the Participant’s compliance with the qualification requirements specified in this Announcement — complies / does not comply.
2. Compliance with technical requirements — whether the proposed goods comply with the specified contents of the first-aid kit, quality and product compliance requirements, expiration dates, labeling, and other technical requirements of this Announcement — 70 points
3. Economic advantage of the proposal — the total cost of the proposed goods is evaluated, taking into account the terms and cost of delivery to the locations specified by the Organizer. Preference is given to the most economically advantageous proposal among those that fully meet the qualification and technical requirements of this Announcement – 30 points
4. Payment Terms — the Participant’s proposed payment terms are evaluated for compliance with the basic terms specified in this Announcement; 100% payment — 10 points
When determining the most economically advantageous proposal, the Organizer considers not only the cost of the goods but also the delivery costs associated with their purchase. In the event of proposals with similar costs, preference may be given to the proposal that provides delivery terms more favorable to the Organizer, in particular, the inclusion of delivery costs in the price of the goods or delivery at the Supplier’s expense.
Anti-Corruption and General Terms
The participation of affiliated parties or collusion among participants is prohibited.
The Organizer reserves the right to accept or reject any proposal in accordance with the terms of this Announcement, the principles of fair competition, transparency, and value for money, as well as the Organization’s internal policies and procedures.
Questions and Inquiries
All questions, inquiries, and requests regarding the terms for evaluating price proposals must be submitted exclusively in writing by sending an email to: zakupivli@convictus.org.ua. To ensure equal access to information for all potential participants, the Organizer does not provide clarifications verbally or through other communication channels. Responses to questions will be provided in writing.
Compliance with the Organizer’s Policies
By submitting a proposal, the Participant confirms its agreement that, if selected as the winner of the procurement, it will be obligated to comply with the Organizer’s internal policies and procedures. In particular, this includes policies on ethics and integrity, corruption prevention, conflicts of interest, as well as policies on the prevention of sexual exploitation and abuse (PSEA) and child protection.
The detailed provisions of the relevant policies and the Supplier’s specific obligations are set forth in the contract, which is concluded with the winner of the competitive bidding process (evaluation of price proposals).
Right to Cancel the Tender (Evaluation of Price Proposals)
The Organizer reserves the right to cancel or annul the results of the tender, in whole or in part, at any stage of the process in the event of changes in requirements, funding conditions, force majeure, or other justified reasons.
In such a case, the Organizer shall not be liable for any expenses incurred by Participants in connection with the preparation and submission of proposals, provided that the principles of transparency and good faith are observed.
Deadline for Submission of Proposals
October 27, 2026, by 6:00 p.m. Kyiv time
Proposals must be submitted electronically (PDF/scan) to the following address:
📧 zakupivli@convictus.org.ua
Email subject line: “Evaluation of Price Proposals_ IFAK Individual Kit _UNFPA_[Participant Name]”