Call for tenders for a service provider
Cash Assistance Registrar for the WONA project
The All-Ukrainian charitable organisation ‘CONVICTUS UKRAINE’ announces a call for tenders for a service provider for the Cash Assistance Registrar role within the WONA project. WONA is a humanitarian consortium of three Ukrainian organisations and a 24-month project in Ukraine that brings together the combined expertise, resources and accountability of three national partners to deliver a coordinated humanitarian response.
The project is being implemented with the financial support of the Federal Foreign Office of the Federal Republic of Germany.
The All-Ukrainian Charitable Organisation ‘CONVICTUS UKRAINE’ is a non-governmental organisation that has been operating in Ukraine since 2006 and has many years’ experience of implementing programmes in the fields of public health, humanitarian aid, and psychosocial and social support, in cooperation with state institutions and national and international partners.
‘Convictus Ukraine’ is a team of dedicated professionals who consistently demonstrate excellence in achieving objectives, delivering projects and providing high-quality services. We are building a healthy and safe future for Ukraine. We are a reliable partner to government agencies and civil society organisations in implementing programmes to combat HIV, tuberculosis and other dangerous diseases; in delivering programmes for vulnerable children and adolescents; in developing support for women and children affected by violence; and in establishing support programmes for vulnerable groups in wartime conditions.
Further information about us can be found at: http://www.convictus.org.ua
Service provision period: 15 September 2026 – 31 July 2028
Place of work / service provision: Chernivtsi.
If you:
● hold a higher education qualification in management, sociology, economics or related fields;
● have experience working with figures, databases and reporting;
● are proficient in Word and Excel;
● have a high level of proficiency in the Ukrainian language and report-writing skills;
● are responsible, self-organised and attentive to detail;
● have experience working in the public sector, charitable organisations or international projects;
● understand the principles of human rights, non-discrimination and ethical communication.
A comparative professional assessment is carried out for candidates admitted to this stage following the screening process.
The assessment is carried out according to uniform criteria, formulated in accordance with the qualification requirements, functional tasks and competencies set out in the Role Description and the recruitment notice.
A scale of 1 to 3 marks is applied for each criterion:
1 mark — basic level of compliance with the criterion; experience or competence confirmed to a limited extent.
2 points — sufficient level of compliance with the criterion; relevant practical experience and competencies required to perform the relevant tasks are present.
3 points — high level of compliance with the criterion; significant and/or comprehensive relevant experience is confirmed, which fully meets the project’s needs.
The maximum number of points is 9.
Qualification requirements for the contractor (professional assessment criteria) Compliance with the requirements set out below is assessed using a points-based system as part of the professional assessment.
● Higher education in management, sociology, economics or related fields.
● Experience of working with figures, databases and reporting.
● Experience of working in the public sector, charitable organisations or international projects.
Financial evaluation is carried out by comparing the cost of services proposed by the participants, taking into account the principle of Value for Money.
The lowest price offered is not, in itself, an absolute criterion for determining the successful tenderer if the tender conditions provide for the assessment of professional suitability, experience, competencies and other criteria.
Currency of the price proposal: hryvnia.
Validity period of the price proposal: until 31 July 2028.
You will:
● Verify and prepare cash assistance packages for female beneficiaries belonging to the target group, forward them to the accounts department, track receipt and carry out post-distribution monitoring.
● Work with source documentation and databases, and prepare reports.
● Populate the beneficiary database.
Expected outcomes:
● Cash assistance packages for beneficiaries belonging to the target group have been processed and submitted to the accounts department; post-distribution monitoring has been carried out;
● Source documentation and databases duly prepared in accordance with the donor’s requirements; reports generated,
● The beneficiary database duly populated in accordance with the donor’s requirements.
We offer you:
● Service location – office in Chernivtsi.
● cooperation either as a sole trader or under a civil law contract.
● the opportunity to apply your professional experience;
● the chance to develop your expertise alongside a progressive team;
● involvement in a socially significant cause.
The documents required to confirm compliance with the qualification requirements are specified in this Notice, depending on the subject matter and specific details of the particular procurement.
To take part in the selection process, please provide:
● a CV;
● a commercial/price proposal stating the cost of services (in PDF format), specifying the hourly rate for the provision of services;
● documents confirming the state registration of a sole trader — if the proposal is submitted by a sole trader;
● a copy of your educational qualification;
● other documents confirming professional experience and qualifications — if available.
Please send the set of documents required to participate in the selection process to the following email address: vacancy@convictus.org.ua
For further enquiries, please use the email address vacancy@convictus.org.ua
Deadline for submission of proposals: 1 September 2026.