The All-Ukrainian Charitable Organization “CONVICTUS UKRAINE” (hereinafter referred to as the “Organizer”) announces a competitive bidding process (tender) for the purchase of first-aid kits.
The All-Ukrainian Charitable Organization “Convictus Ukraine” is a Ukrainian non-governmental organization that has been working for over 19 years to expand people’s access to quality medical and social services and comprehensive support. We implement programs in the areas of public health, psychosocial and humanitarian aid, as well as comprehensive programs for women and girls aimed at preventing and combating gender-based violence, economic empowerment, and capacity building.
Source of Funding for the Procurement
The tender is being conducted as part of “Consortium ‘Women’s Organizations National Alliance – WONA’ (2026–2028).” The project is being implemented with financial support from the Federal Foreign Office of the Federal Republic of Germany
Payment Terms
The procurement of goods will be carried out as a one-time purchase. Payments will be made by bank transfer. The basic payment terms provide for a 50% prepayment of the cost of each shipment of goods and a 50% post-payment upon delivery, based on duly executed supporting documents (payment terms may be amended subject to prior written agreement by the Parties and the inclusion of such terms in the contract).
Delivery Terms and Conditions
Delivery of the goods shall take place from the date of signing the contract until December 1, 2026 to locations in Kyiv and Chernivtsi specified by the Organizer. The specific addresses, the number of first-aid kits for each location, and the delivery dates within the specified period shall be agreed upon by the Parties at the time of signing the contract.
The Participant shall specify the delivery terms and cost—including whether delivery is included in the price of the goods—in the table “Terms for Organizing Order Delivery” in Appendix 1.
Pricing and VAT
Given the terms of the project under which the procurement is being conducted, participants may submit price proposals either inclusive of VAT or exclusive of VAT.
Qualification Requirements for the Participant
The Participant must meet the following qualification requirements:
1. Right to conduct business activities. State registration of a legal entity or individual entrepreneur in accordance with Ukrainian law, as confirmed by an extract/statement from the Unified State Register.
2. Possession of the relevant KVED codes allowing for activities related to the subject of the procurement.
3. Experience in supplying similar goods. Experience in supplying similar goods over the last 3 (three) calendar years.
4. Ability to perform the contract. Possession of the material and technical resources and organizational capacity to fulfill the contract (provide a statement in any format).
5. Supplier identification. Availability of a website to verify the Participant’s activities (specify the official website and/or official social media page, if available).
6. Absence of a conflict of interest between the Participant and representatives of the Organization.
7. Electronic document management. The Participant’s readiness to use electronic document management, in particular through the VCHASNO service or an equivalent service that complies with the requirements of Ukrainian law.
Technical requirements for the subject of procurement:
Subject of procurement First aid kit contents Quantity
First aid kit
Disposable artificial respiration device — 1 unit
Tourniquet for stopping massive bleeding from the extremities — 3 units. The tourniquet must be included in the list of tourniquets recommended by the Committee on Tactical Combat Casualty Care (CoTCCC) as of the date of submission of the bid. The Participant must specify the manufacturer, brand, and model of the proposed tourniquet. Copies, replicas, or products for which the manufacturer cannot be verified or for which the specific model’s compliance with CoTCCC recommendations cannot be confirmed are not permitted.
Thermal blanket, size 200 × 160 cm — 1 pc.
Chlorhexidine skin-cleaning wipe — 2 pcs.
Alcohol wipe, size 6 × 3 cm — 2 pcs.
Antimicrobial gel wipe, size 10 × 10 cm — 2 pcs.
Disposable nitrile gloves — 2 pairs.
Fabric-based medical adhesive bandage, size 2 cm × 500 cm — 2 pcs.
Tactical scissors (paramedic), size 5.7 inches — 1 pc.
Bactericidal medical adhesive bandage on a fabric base, size 25 × 72 mm, No. 20 — 2 packs.
Immobilization bandage — 1 pc.
Non-sterile medical cotton wool, 25 g, roll — 2 pcs.
Non-sterile medical gauze bandage, type 17, size 7 m × 14 cm — 1 pc.
Sterile medical gauze bandage, type 17, size 5 m × 10 cm — 2 pcs.
Non-sterile medical bandage, size 5 m × 10 cm — 1 pc.
Medium-stretch elastic bandage, size 4 m × 8 cm — 2 pieces.
First-aid kit bag — 1 piece. The bag must be able to hold and store all items included in the first-aid kit. A plastic case is not permitted.
75 pieces
*Shelf-life requirement: All medications, medical devices, and other items included in the first-aid kits for which the manufacturer has specified a shelf life must have a remaining shelf life of at least 70% of the total shelf life specified by the manufacturer as of the delivery date.
Product Quality and Compliance Requirements. The items included in the first-aid kits must comply with the requirements of current Ukrainian legislation regarding the relevant product category.
Logistics and Delivery. The Supplier must ensure the delivery of first-aid kits to the Customer’s locations specified in the Announcement. The specific addresses and number of first-aid kits for each location shall be determined by the Customer at the time the contract is signed. Delivery terms shall be specified by the Participant in Appendix 1 in the table titled “Terms for Organizing Order Delivery.”
Product Labeling and Origin. The items included in the first-aid kit must be labeled in the official language in accordance with the requirements of current Ukrainian legislation. The goods must not be manufactured, originate from, or be supplied from the territory of the aggressor state (the Russian Federation) and/or the Republic of Belarus, nor may they contain components of such origin, unless otherwise expressly permitted by Ukrainian law.
Contents of the Bid Proposal
The Participant’s bid proposal shall be submitted electronically and must contain the following documents:
Evaluation Criteria
Tender proposals that meet all the requirements of this Announcement are subject to evaluation.
The Organizer has the right to request clarifications that do not alter the substance of the submitted proposal.
Tender proposals are evaluated based on the following criteria:
When determining the most economically advantageous proposal, the Organizer takes into account not only the cost of the goods but also the delivery costs associated with their purchase. In the event of proposals with similar costs, preference may be given to the proposal that provides delivery terms more favorable to the Organizer, in particular, the inclusion of delivery costs in the price of the goods or delivery at the Supplier’s expense.
Anti-Corruption and General Terms
The participation of related parties or collusion among participants is prohibited.
The Organizer reserves the right to accept or reject any bid in accordance with the terms of this Announcement, the principles of fair competition, transparency, and value for money, as well as the Organization’s internal policies and procedures.
Questions and Inquiries
All questions, inquiries, and requests regarding the terms of this tender shall be accepted exclusively in writing by sending an email to: zakupivli@convictus.org.ua. To ensure equal access to information for all potential participants, the Organizer will not provide clarifications verbally or through other communication channels. Responses to questions will be provided in writing.
Compliance with the Organizer’s Policies
By submitting a bid, the Participant confirms its agreement that, if selected as the winning bidder, it will be required to comply with the Organizer’s internal policies and procedures, including policies on ethics and integrity, corruption prevention, conflicts of interest, as well as policies on the prevention of sexual exploitation and abuse (PSEA/SEA).
The detailed provisions of the relevant policies and the Supplier’s specific obligations are set forth in the contract, which is concluded with the winning bidder.
Right to Cancel the Tender
The Organizer reserves the right to cancel or annul the tender in whole or in part at any stage of its conduct in the event of changes in needs, funding conditions, force majeure, or for other valid reasons.
In such a case, the Organizer shall not be liable for any expenses incurred by Participants in connection with the preparation and submission of tender proposals, provided that the principles of transparency and good faith are observed.
Deadline for Submission of Proposals
November 10, 2026, by 6:00 p.m. Kyiv time.
Bids must be submitted electronically (PDF/scan) to the following address:
📧zakupivli@convictus.org.ua
Email subject line: (bid) for the procurement of goods (first aid kits)